Use the right tools

Have you ever use a knife as screwdriver?

We’ve all been there, haven’t we? That moment of resourcefulness when you use a knife as a screwdriver because, well, you’ve got to make things work with what you’ve got. It’s that ability to adapt and innovate with limited resources that often defines the success of entrepreneurs.

Use the right toolsHowever, it’s not always smooth sailing. Some entrepreneurs struggle to transition from a phase of scarcity, like during the startup phase, to a stage where they have more resources at their disposal, like during the scale-up phase. This might be because they’re overly focused on saving money and sticking to a strict budget. While being mindful of expenses is crucial, this penny-pinching approach can sometimes hinder their ability to invest wisely and fuel growth.

Conversely, there are those who are a little too comfortable with spending. They might splurge on unnecessary expenses, putting their business at risk of financial strain or even bankruptcy. But there’s another, less obvious risk: over-investment. When a company is experiencing rapid growth and management is confident in its trajectory, it’s tempting to pour money into initiatives aimed at sustaining that growth and boosting productivity.

Sometimes, bad management can also lead to a tendency to promote significant investments to maintain its own advantage, especially when dealing with substantial budgets. However, this is a separate issue altogether, highlighting the importance of effective leadership and decision-making in any business setting.

Indeed, one valuable lesson from the Lean movement is mastering the delicate balance between expectations and investment rates to cultivate a thriving business while mitigating risks. It’s akin to knowing when to use a knife as a makeshift screwdriver: a useful skill in a pinch, but if a screwdriver is readily available, it can streamline tasks and save valuable time. This shift in mindset toward efficiency and optimization underscores the essence of Lean principles in business operations.

Time stands as our rarest and most valuable asset. Its proper utilization forms the bedrock of success, predating even the principles outlined in the Seven Habits.

For many of us, the challenge remains in determining the true cost of our time. This perception significantly impacts the value we assign to any investment: the return on investment (ROI) of productivity investments hinges on our perception of the value of time.

This is the reason why Use the Right Tools is not so straightforward to everyone…

A while back, I came across a company using the most unconventional database I’d ever seen. Granted, this was before the concept of CRM had fully emerged. Their aim was to collect leads from visitors at trade fairs, a task traditionally accomplished by gathering business cards in bulk and sifting through them back at the office. Introducing a database was a significant improvement to this process, right?

Here’s where it gets strange: instead of a typical database, they used Microsoft Word. Inputting contact names and addresses would produce an A4 printout with 24 sticky labels. It was baffling that I couldn’t extract the data in a usable format for a different database.

In the realm of IT, this feels like ancient history. Yet, even today, countless people rely on Microsoft Excel to manage leads and customer data. Has Office made us lazy? Or is the sheer breadth of possibilities overwhelming for many?

The result is a substantial audience of business professionals still waiting for a better solution to support their sales processes. This need is becoming increasingly evident: more and more business people are expressing interest in CRMs, leading to a proliferation of CRM solutions in the market.


  • What’s your perception of the value of your time?
  • Can you and your team afford to waste time on free tools that eat away at productivity?
  • Is now the time to make a change and ramp up productivity?
  • Which tools in your arsenal are showing signs of wear and tear?
  • How much time could you save by streamlining your most common processes?
  • Many of us aren’t aware of it, but we can’t appreciate something we don’t know exists.
  • Once we experience a better, more efficient way to achieve results, it becomes clear how much time we’ve been wasting on old routines.

Prioritizing the tools that enhance relationships with clients, the true essence and value of any business, should be the natural investment focus.

Clients transitioning from more upscale brands often find immense value in a visual pipeline

Customer Relationship Management as an organisational mantra

When it comes to sales processes and client interactions, CRM is essential. It’s the logical approach that boosts efficiency in lead conversion and enhances the customer experience, ultimately driving company revenues like nothing else. And the software that empowers people to do this effectively is the CRM.

A well designed CRM offers the perfect balance between performance and financial investment. It enhances productivity, improves process quality, and delivers better outcomes. For entrepreneurs, it can truly change the way your team works for the better.

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